Procurement Assistant

GEF Seniors Housing is the largest provider of affordable supportive living residences for low to moderate income seniors in Alberta. As a leading provider of safe, affordable, quality accommodations, we offer competitive salaries & excellent working conditions for our team of employees, and the opportunity to positively contribute to our clients’ quality of life.

Details: Temporary, Days, 37.50 hours per week, 8AM to 4PM (This is a 6-month temporary position)

Location: Central Services, 14220 - 109 Avenue NW, Edmonton, AB, T5N 4B3

Key Responsibilities: 

• Prepare tender documents in collaboration with the project lead (ASHC document process & GEF internal tender process).
• Confirm funding allocations in place prior to posting (working collaboratively with Finance).
• Issue and post tenders on APC or by invite.
• Respond to questions and issue addendums.
• Evaluate tender documents and provide recommendations.
• Create purchase orders in Yardi and upload relevant documents.
• Upload relevant procurement documents in Yardi and the Construction module.
• Attend and conduct pre-bid meetings.
• Coordinate with sites for accessibility if suite access is required.
• Create vendor evaluation processes and assist with policy and procedures.
• Assist in creating Standing Offer Agreements.
• Help streamline the terms and conditions within current tender documents.
• Maintain strong collaboration with contractors and internal customers.
• Conduct research on products and services for unique procurement needs.
• Perform other procurement and finance-related duties as assigned.

Experience/Education Preferences:

• Certification in procurement required.
• Proficient in tendering processes and skilled in evaluating bid responses.
• Knowledge of APC preferred.
• Proficiency in Microsoft Word and Excel; Yardi experience is an asset.

Other Requirements: 

• Strong attention to detail, organizational skills, and ability to manage procurement tasks efficiently.
• Excellent problem-solving and communication skills for both internal and external clients.
• Ability to work independently and collaboratively in a fast-paced environment.
• Willingness to travel for pre-bid meetings as required.
• Experience supporting vendor performance tracking and procurement analytics.

Internal applicants: Please advise your supervisor or manager of your intent to apply and apply via Dayforce careers.

This job competition will remain open until a suitable candidate is found.

The successful applicant will be required to undergo a criminal records check.