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The Project Coordinator is responsible for managing Project deliverables in support of achieving Project objectives over the entire project life. Projects assigned end-to-end will be determined by their complexity and risk. Project completion assignments for higher complexity/risk Projects may be assigned based on the complexity and risk of the completion phase. In addition the Project Coordinator is responsible for supporting the PMO by performing Project Administration tasks as required.

RESPONSIBILITIES

Project Administration

• Maintains project files and project related records
• Assists the FCT in maintaining project budgets and providing internal distribution of financial information to evaluate the performance of the Project compared to the financial baseline
• Processes sales orders, transmittal forms and documents
• Under the direction of the FCT, sets up new projects and manages, reviews and reconciles the project accounting module data within the ERP
• Performs various project administration tasks as required including timesheet setup, document control, meeting minutes, tracking action items and project data maintenance across project

Project Coordination

• Understands, tracks and delivers Project scope according to contractual requirements
• Communicates with customers regarding project scope and schedule
• Creates and manages project schedules and resources in P6
• Tracks project budget and hours and escalates variances
• Assigns tasks to engineering, purchasing and production teams
• Assists Project Managers with reports and documentation
• Reports to internal and external stakeholders on progress of project as directed by the Project Manager
• Attends engineering meetings as required for project
• Delivers projects to schedule and scope within budget
• Tracks invoices and payments from customer
• Supports the organization in planning / scheduling and resource management of projects
• Assists with putting costings into P6 for PM schedules
• Adheres to Systems Delivery project schedule for weekly, monthly and quarterly reporting activities
• Performs other project coordination tasks as required

KNOWLEDGE & QUALIFICATIONS

Education: Business-related university degree or college diploma and/or courses in accounting or business

   Experience: Over four years of relevant work experience

Skills: Excellent interpersonal and communication skills; understanding and delivery of Project scope; self-starter with the ability to work independently; good judgement and problem solving abilities; understanding and management of Project stakeholders; highly accurate; detail and deadline oriented; advanced Microsoft Office skills; ability to multi-task; working knowledge of general accounting software, ample practical experience and understanding of Project scheduling using Primavera P6.

Other: Familiarity with contracts, change order documents etc.

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