Administrative Assistant - Immigrant & Youth Services

The opportunity:

Immigrant and Youth Services, as part of the Community Development Program, provides support to newcomers to Canada.  The Administrative Assistant performs general office functions, contacts program participants, assists with marketing and completes data entry for the department. 

This is a Part -Time 3 month contract. 

In this role, you will:

• Demonstrate strong support and commitment to serving the membership, facility users and all program participants of the YMCA of Simcoe/Muskoka.
• Compose and distributed correspondence
• Greet clients respectfully
• Handles and distributes all communications
• Inventory and orders office supplies
• Maintain database and telephone lists of clients, volunteers and community organizations
• Enter client data into databases; Maintains confidential information for program participants (contact information)
• Distribute promotional material to community organizations
• Maintains office equipment
• Enter monthly hours for program staff; access to confidential pay information
• Assists with financial and statistical reports from the internal and external databases as requested
• Assists with quarterly narrative and statistical reporting to CIC and NSP (federal and provincial government reports)
• Work closely with the Centre for Training & Education to arrange language assessments for participants and places students in appropriate level classes accordingly
• Contact clients when required to book appointments and follow up with their attendance
• Adherence to all provincial and federal legislation relevant to job description.

You bring:

• Relevant College diploma or equivalent work experience
• Proficient with Microsoft Office programs (Word, Excel, PowerPoint, Access, Internet, Publisher)
• Good written and oral communication skills with clients, community partners, staff, suppliers and volunteers
• Sensitivity in dealing with members of different cultural and racial backgrounds, including visible and invisible dimensions of diversity
• Some flexibility regarding schedules based on client needs
• Ability to work in an efficient manner independently and as part of a team
• Proficiency in languages other than English is an asset, particularly those commonly spoken in the newcomer community: Arabic, Tamil, Mandarin, Vietnamese, Tagalog and Russian
• Willingness to participate in mandated training to be completed before or shortly after commencement of work including:

• • AODA Training
  • Health & Safety Awareness Training
  • Bill 168 (Violence & Harassment in the Workplace) Training
  • PCI Compliance
  • WHMIS
  • Child Safeguarding Training
    
    

Why work for the Y:

At the YMCA of Simcoe Muskoka, we believe in creating a welcoming and inclusive environment for all members and staff. As an Administrative Assistant you will have the opportunity to make a positive impact in the lives of our members and the community as a whole. You will work alongside a supportive team of individuals who are committed to our mission of building healthy communities.

Perks:

• Compensation $18.37 per hour (approximately 25 hour work week)
• Paid sick time
• Wellness day
• YMCA Health and Fitness membership

In addition to a competitive salary and benefits package, we offer ongoing training and development opportunities to help you grow professionally and personally. If you're looking for a challenging and rewarding career, working with a diverse team where your own ideas will be heard, then the YMCA of Simcoe Muskoka is the perfect place for you.

About us:

The YMCA of Simcoe/Muskoka is a registered charity committed to fostering healthy communities by empowering children, youth, and families, promoting well-being, and encouraging social responsibility.

Our YMCA employs over a thousand staff and hundreds of volunteers who serve tens of thousands of individuals each year in various programs such as childcare, camps, health and fitness, leadership development, employment and literacy, immigrant services, and youth programming. We offer over $1 million in financial assistance annually to ensure accessibility for those who cannot afford to participate.

Beyond facilities and programs, covering Simcoe County, Muskoka and Parry Sound Districts, our YMCA is a supportive community that fosters mental, emotional, and physical well-being. We empower children and youth to become strong, confident, and resilient individuals. We assist individuals and families at all stages of life to connect with what matters most to them, fostering a sense of belonging. By supporting people from diverse backgrounds, ages, and abilities to achieve their health goals, fulfill their potential, and feel a genuine sense of belonging, we contribute to the creation of stronger communities.
The YMCA of Simcoe/Muskoka successfully raises over $1 million each year through strategic campaigns.

Applications will remain open until June 6, 2025

We wish to express our appreciation to all applicants for their interest in this position; however only candidates selected for an interview will be contacted.

The YMCA of Simcoe/Muskoka is committed to fair and accessible employment practices. Our goal is a diverse, inclusive workforce that reflects the communities we serve. Individuals needing employment accommodation in the hiring process or job postings in an alternative format may contact the Human Resources department at [email protected].

In keeping with our commitment to child and youth safeguarding, job offers are contingent on the successful completion of a Police Records Check and employment reference checks. Police Records Checks are reviewed on an individual basis and the offense(s) - if any - is considered in the decision-making process in relation to the requirement of working with children, therefore not eliminating all candidates with a record from being offered a position. Police Records Checks must be renewed every three years.