Executive Assistant

The Role

The mission of the Executive Assistant is to provide support to the Executive Leadership. This role is highly operational, specializing in the execution & smooth running of Leadership’s day to day functions.  Success in this role requires initiative, energy, curiosity and discretion.

Key Responsibilities 

• Serves as a point of contact for stakeholders on business matters pertaining to the CEO & COO. Coordinating both weekly calendars
• Assists with communication efforts; prepares presentations and schedules meetings on behalf of the CEO & COO.
• Monitors and maintains the divisional workflow of reports, ensuring all actions are recorded, tracked and reported on.
• Prepares agendas, attends meetings to take notes and captures actions as required.
• Maintains a close working relationship with other divisions within the company. Communicates proactively with key stakeholders at varying levels of seniority.
• Manages and prepares a variety of confidential and sensitive documents.
• Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail, ensuring critical timelines are met.
• Travel arrangements and invoices
• Ad hoc reports, duties and or presentations as required
• Applies judgment and makes decisions to solve routine or complex issues within the parameters of established processes. Considerable judgment necessary in handling confidential and sensitive information.

You Bring

• Education: University or diploma in Business Management, Business Administration or similar
• Experience: Minimum of 4-6 years’ experience in a growing company working directly with executives; working with a remote workforce is an asset.
• Skills: Excellent interpersonal and organizational skills, high level of professionalism, integrity, discretion and judgment.
  Strong attention to detail; ability to solve problems, prioritize, in a fast-paced and changing environment.
• Other: Required to obtain security clearance. Must be an advanced user of MS Office 365 suite of tools, especially Teams, Excel, PowerPoint and Outlook