Specialist, Marketing Events

Founded in 2019, Corus Orthodontists is one of the fastest-growing orthodontic partnership networks in North America.  Our network is owned and operated by doctor partners who share a deeply collaborative spirit, an unwavering ambition to provide the world’s best patient care, and an innate growth mindset.  We created Corus to be the place where doctors and their teams truly share in each other’s success and improve the quality of patient care by coming together as true partners.  We believe that those who go together, go further. 

The Opportunity

We are looking for a Specialist, Marketing Events to join our passionate and collaborative team.  

Reporting into the Senior Manager, Marketing, you will provide support in overseeing the planning and execution of all events that support our business objectives. This is a permanent, full-time, position with a flexible work structure where team members can choose to work remotely or from the office, depending on residential location.

The Event Specialist will manage all event logistics, ensuring seamless execution, booth coordination, travel arrangements, activity planning, network communications, and swag inventory. This role requires strong project management, organization, and proactive communication skills to keep all stakeholders aligned and ensure a strong brand presence at every event

 What You Will Love About Corus

• Being part of a collaborative and engaging team that prioritizes employee development
• Learning from an experienced team of professionals
• A competitive total rewards package with an employee benefits program that includes comprehensive medical, dental and vision coverage, and an employee & family assistance program

What You Will Love Doing:

Event Planning & Execution

• Oversee the end-to-end planning for all industry, network, and corporate events with Corus participation.
• Coordinate event logistics, timelines, budgets, and execution strategies.
• Work with internal stakeholders and external vendors to ensure smooth operations.
• Provide on-site event support, ensuring engagement, organization, and seamless execution.
• Develop and maintain an event calendar to ensure alignment across teams.
• Manage and build project boards (via Asana) for network/team visibility.

Conference & Booth Coordination

• Manage booth logistics for industry conferences, including design, setup, and teardown.
• Manage sponsorship logistics, including vendor coordination, contract execution, deliverable tracking, and on-site activation to ensure seamless sponsor integration at events.
• Oversee shipping and tracking of swag, promotional materials, and booth items.
• Coordinate event registrations, exhibitor logistics, and sponsorship fulfillment.
• Arrange hotel, travel, and accommodations for team members attending conferences.
• Ensure all event materials and brand assets are properly prepared and shipped on time. Support the creation and development of new materials when necessary.
• Plan, organize, and coordinate team dinners and outings associated with conference attendance, including securing reservations, managing guest lists, sending calendar invites, adhering to budgets, and ensuring strong team participation.

Swag & Inventory Management

• Own and manage the swag portal, ensuring inventory levels meet event needs.
• Track swag usage, proactively place orders, and manage distribution for events and internal requests.
• Maintain an organized system for managing and replenishing event materials.
• Build and manage the annual swag budget, working cross-functionally for full network alignment.

Budget & Project Management

• Support the creation of the annual event budget based on event participation and needs.
• Track and manage event budgets, expenses, and cost optimization.
• Maintain detailed event reports, including cost analysis, ROI tracking, and performance metrics.
• Ensure all deadlines and deliverables are met through strong project management.
• Coupa invoice processing for the department.

Communication & Collaboration

• Serve as the main point of contact for all event-related inquiries and planning.
• Work closely with Marketing, Talent Acquisition, Business Development, and Leadership teams to align event goals with business priorities.
• Coordinate and lead internal and vendor meetings, keep organized agendas, and proactively build task force teams per event needs.
• Develop network-wide event communications to keep stakeholders informed.
• Provide post-event reports, key learnings, and recommendations for continuous improvement.
• Track ROI and leads and build event support marketing assets.
• Work with the Communications team to support social media strategy to feature event participation on network channels.

All About You

A proactive and detail-oriented individual. You thrive in dynamic environments, excel at multitasking, and have a knack for organization. Creative and a good problem solver, you bring innovative ideas to the table while effectively tackling challenges. Your commitment to supporting teams and improving workflows makes you an invaluable asset to any organization.

Qualifications & Skills:

• 2-5 years of experience in event planning, conference coordination, or marketing.
• Strong project management skills with the ability to juggle multiple deadlines.
• Experience managing booth logistics, travel arrangements, and exhibitor coordination.
• Experience with smaller, intimate professional events to build connectivity amongst prospective partners and team members.
• Proficiency in Asana (or other project management software), budgeting, swag management software, and SharePoint
• Strong ability to communicate and collaborate with cross-functional teams.
• Detail-oriented, proactive, and able to work independently in a fast-paced environment.

We know that applying to a new role takes a lot of work and we sincerely value your time and your interest in Corus Orthodontists. We’re looking forward to reading your application. We thank all applicants, though only those selected for an interview will be contacted.

At Corus Orthodontists, we are committed to fostering an inclusive and welcoming environment where everyone feels valued, respected, and empowered to bring their authentic selves to work.  We take pride in being an inclusive employer that celebrates diversity and treats all applicants equally, and without discrimination.  Our recruitment team is dedicated to providing equal opportunities and reasonable accommodation. If contacted to discuss your application, please inform your Recruitment Specialist if accommodation is required.

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