Protocol Acting 6 Month

About Musqueam

We are traditional hən̓q̓əmin̓əm̓ speaking people. Today, we are a strong, growing community of over 1,300 members. We live on a small portion of our traditional territory, known as the Musqueam Indian Reserve, located south of Marine Drive near the mouth of the Fraser River. The name Musqueam relates back to the River Plant, the name of the plant is məθkʷəy̓. There is a story that has been passed on from generation to generation that explains how we became known as the xʷməθkʷəy̓əm (Musqueam) - People of the River Plant. We have always moved throughout our territory using the resources it provides for fishing, hunting, trapping and gathering. We remain distinct and our cultural practices are strong, despite the devastating impacts of residential schools, colonial laws banning our ceremonies, and other attempts to assimilate our people. Our lands and waters continue to support our cultural and economic practices while serving as a source of knowledge and memory, encoded with our teachings and laws. To learn more about Musqueam, please visit www.musqueam.bc.ca 

Position Summary:

The Protocol Coordinator is the central point of contact for all protocol for the Musqueam Indian Band, and supports Chief and Council, Administration officials and Protocol spokespeople. The Protocol Coordinator reports to the Manager, Administration.

This position is a full time termed position for 6 months to cover an employee on temporary leave, extension may be required. 

Roles & Responsibilities

• Conduit and contact for the Musqueam Indian Band for all protocol for Chief and Council and/or Administration official attendance at 3rd party functions and activities
• Answer requests from phone calls, e-mails and letters in regard to protocol in a timely fashion
• Coordinate all bookings with those assigned to attend. Provide confirmations (internally and externally), develop and provide itineraries; develop and provide necessary briefing materials and talking points.
• Develop and maintain contact information logs and documentation.
• Provide assistance with bookings, reservations and travel arrangements where necessary (primarily for the Chief and Council).
• Although a standard 35-hour workweek is prevalent, deadlines often rearrange set schedules. Conferences, speeches, meetings and community activities require individuals to be flexible in their time allotment.
• Assist with the organization with invitation mail outs and attendance for and including, meetings, events and open houses
• Document control of fact sheets, newsletters, brochures, handouts, etc.

• Other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

• High School is preffered.
• Past experience as an executive assistant, receptionist or coordinator.
• Musqueam Indian Band First Nation Member an asset
• A candidate who conducts themselves in a highly professional manner, has a positive attitude, is reliable, proactive, creative and is a team player who works collaboratively with others and can be counted on to deliver on their responsibilities on time.
• Knowledge of internal and external communication strategies
• Excellent communication skills and interpersonal skills
• Excellent writing skills, grammatically exact and in a conversational style complimented with editing skills to develop reports, presentation and briefing materials
• Strong computer skills.
• Strong administrative and organizational skills.
• Strong attention to detail.
• Ability to use tact and good judgment
• Ability to maintain confidentiality
• Thrives in a fast-paced deadline driven environment.

• Excellent organizational skills
• Ability to use tact and good judgement in dealing with sensitive and complex issues. 

• Detail oriented;
• Ability to learn new software;
• Ability to complete and stay focused on repetitive tasks; and
• Valid Driver’s License
• Criminal Record Check.

Working Conditions

• The work is performed in an office environment
• Flexible to work variable hours.

Why work for Musqueam?

Our success as a leader as a First Nations Government is built on the traditional teachings of our people, initiative and dedication of the Musqueam Indian Band.  Providing a highly engaged traditional government that is member focused.

• Competitive salary
• Training and career development
• Business casual environment
• Community fitness and gym access
• Comprehensive group benefits plan and pension plan
• Centrally located with free parking; free onsite gym and class access; close to nature trails at UBC and along the Fraser River, shops, restaurants and services.