Human Resources Coordinator (Maternity Leave Contract)

Position Overview

We are looking for an efficient Human Resources (HR) Coordinator to undertake a variety of HR administrative duties. This is a maternity leave contract position and a great opportunity to build on your HR experience within a dynamic, growing organization. You will facilitate all daily HR functions with a focus on recruiting, team member onboarding/offboarding, and HRIS administration/payroll. The role also involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics.

The ideal candidate will have a broad knowledge of Human Resources and general administrative responsibilities. The individual will be able to work autonomously and efficiently as part of a small HR team to ensure the end-to-end running of HR projects that contribute to the overall employee experience. To succeed in this role, you should be familiar with using HR software and tools. Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR team and the organization. This role reports directly to the Director, Human Resources and works collaboratively across the organization.

Responsibilities

• Maintain records of employee-related data (payroll, personal information, leaves, training, turnover rates etc.) and ensure all employment requirements are met.
• Administer with payroll and benefits.
• Manage the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
• Coordinate new-hire onboarding and orientation, training sessions.
• Respond to internal and external HR related inquiries or requests and ensure timely resolution.
• Create and coordinate internal and external communications to support HR initiatives.

• Standardize and maintain employee policies and code of conduct.
• Maintain performance management procedures.
• Manage internal team event organization and coordination, including recreational events and training activities.
• Participate in the health and safety committee.
• Produce and present reports on general HR activity on a recurring basis.
• Assist in ad-hoc HR projects, including collection of employee feedback, new systems implementation, and employee engagement initiatives.
• Keep up to date with the latest HR trends and best practices.
• Support other functions as assigned.

Skills and Qualifications

• Embracing and Living our Common Purpose and Core Values
• 2 years of demonstrated experience as an HR coordinator/admin position (essential)
• Experience with HR databases and HRIS systems (i.e. Ceridian Dayforce or equivalent (essential)
• Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular)
• CHRP certification is an advantage
• BSc/BA in Business Administration or relevant field
• Exposure to Labour Law and employment equity regulations
• Effective HR administration and people management skills
• Strong working knowledge of payroll practices
• Knowledge of human resources processes and best practices
• In-depth understanding of sourcing tools, like resume databases and online communities
• Familiarity with social media recruiting
• Outstanding communication and interpersonal skills
• Ability to handle data with confidentiality
• Exceptional organizational and time management skills