Bid Coordinator
Vaughan, ON, Canada
Req #320
Wednesday, April 30, 2025
State Window Corporation, Awarded Canada's Best Managed Company of 2021, 2022, and 2023 is a PROFIT 500 manufacturing and construction company located in Vaughan, ON. Together, we manufacture, design and install window wall, curtain wall, metal panels, glass and railing systems for high rise condominiums. We are looking for individuals who are interested in thriving professionally at a rapidly growing company with an inclusive and engaging culture. A career at State Window Corporation means you can become a part of a clear purpose: one that brings change, innovation, and quality to city skylines, one project at a time.
Our team of talented and determined individuals, are endlessly driven by our core values: Empowered by Innovation, We Make It Happen, Family and Brutally Honest. We take pride in our work, people, and dedication to quality, every step of the way. Apply today if you are qualified applicant looking for a challenging and rewarding career!
Our team of talented and determined individuals, are endlessly driven by our core values: Empowered by Innovation, We Make It Happen, Family and Brutally Honest. We take pride in our work, people, and dedication to quality, every step of the way. Apply today if you are qualified applicant looking for a challenging and rewarding career!
Bid Coordinator
The Bid Coordinator plays a crucial role in connecting our dynamic Estimating, Business Development and Sales Executives Teams. The Bid Coordinator will report directly to the Director of Estimating. Key duties and responsibilities include, but are not limited to the following:
Education
- Bachelor's Degree or Diploma in Construction Management, Engineering or Business Management.
Years of Experience
- Minimum 1 year in administration and/or experience in a construction working environment.
Junior Level
- Understanding of Construction Project Documents, including Invitations to Bid, Bid Forms, Architectural Drawings, Specifications and Scope of Work;
- Able to grasp new concepts and apply them;
- Proficient with Microsoft Office, specifically Microsoft Excel and Word;
- Discretion, judgement and tact to handle confidential information;
- Motivated and proactive individual with exceptional communication and interpersonal skills; and
- Build and maintain strong client relationships, effectively addressing their needs and concerns with professionalism and care.
Job Specific Duties
- Maintain a tracking system for Estimating and Business Development tasks;
- Act as a primary point of contact between Estimating, Business Development and Sales Executives; Facilitate clear and effective communication to ensure accurate and timely information flow;
- Manage incoming emails; Ensure they are efficiently organized and promptly flagged for the attention of the Business Development team;
- Assist with scheduling Project Launch Meetings;
- Prepare and submit samples upon request;
- Communicate with team to ensure deadlines are met and notify stakeholders of any delays;
- Monitor project progress and address any issues or discrepancies promptly;
- Provide detailed reports and updates to management on project status and outcomes;
- Ensure all estimates are accurate and align with sales goals and client expectations; and
- Review and complete any applicable bid packages; Finalize and submit bid packages.
Interested in learning about State’s perks and benefits? State offers the following:
Providing equal opportunities to all individuals, employment and advancement decisions at State Window Corporation are based on merit, qualifications, and ability. State does not discriminate in employment opportunities or practices because of race, colour, religion, sex, gender identity, gender expression, sexual orientation, place of origin, age, disability, family status or marital status, or any other ground as set out in the Human Rights Code.
Benefits package including dental, medical, and paramedical benefits, prescription glasses and safety shoes reimbursement, 2 weeks vacation, 6 personal days, Birthday off day, yearly salary review, yearly performance-based bonus, discounted group home/auto insurance, RRSP program, Goodlife Fitness corporate membership, summer hours, Wellness Program, Recognition Program, State Children Education Fund, Training and Development, reoccurring staff social events and more!
Providing equal opportunities to all individuals, employment and advancement decisions at State Window Corporation are based on merit, qualifications, and ability. State does not discriminate in employment opportunities or practices because of race, colour, religion, sex, gender identity, gender expression, sexual orientation, place of origin, age, disability, family status or marital status, or any other ground as set out in the Human Rights Code.
State is committed to providing accommodation, accessible formats and communication supports for the interview upon request. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we shall ensure that all employees, clients, and visitors receive the same value and quality by identifying, removing, and preventing barriers.
Other details
- Pay Type Salary
- Vaughan, ON, Canada