Administrative Assistant

Founded in 1956, BPA is a consulting engineering firm that specializes in buildings for institutional, commercial, multi-unit residential, and industrial markets. With a Canada-wide presence, we offer our clients expertise in mechanical and structural engineering, electricity and power, sustainable development and energy efficiency, telecommunications, security, building automation, acoustics, food service, and commissioning.

Motivated by our values of integrity, excellence, accomplishment, and passion, we will fully accomplish our mission: To build a sustainable future.

Together, we can make a greater positive impact on the world through engineering, that has the power to make a difference! 

Your main responsabilities:

• Turn complex content into clear, polished, and flawless documents through expert proofreading, editing, and formatting.
• Maintain an organized and efficient filing system
• Provide essential administrative support to the technical team, helping prepare and format documentation to keep projects moving smoothly.
• Plan and coordinate office events
• Welcome visitors, handle phone calls, order office supplies
• Be the go-to person for inquiries related to office operations
• Play a key role in onboarding new employees
• Assist in organizing and coordinating meetings
• Please note this role requires on-site presence at the reception desk five days a week to support daily office operations 

Profile 

• College diploma in a relevant field (e.g., Administration, Business, Communications).
• 3 years of experience in an administrative support role.
• Experience proofreading documents (reports, submissions) to ensure correct formatting and grammar.
• Excellent communication skills
• Proficiency in MS Office, with advanced skills in Word and good knowledge of Excel; experience with Adobe PDF tools is a plus.
• Strong adaptability and flexibility to manage changing priorities and tasks.
• Excellent organizational skills, with a keen eye for detail and a commitment to quality.

A career at BPA means:

• A dynamic environment that promotes teamwork, knowledge sharing, and technological innovation
• Training and professional development under the umbrella of our entity UniversiT
• A 37.5-hour work week, with flexible hours and the possibility of finishing at noon on Fridays
• A hybrid working remotely policy
• Competitive total compensation
• Group insurance including an EAP and telemedicine
• Employer contribution to a retirement savings fees
• Reimbursement of professional membership fees
• Recognized overtime (banked or paid hours)
• Social activities and employee discounts

We adhere to the principles of employment equity and uphold the AODA. We encourage women, visible minorities, Indigenous people, and persons with disabilities to apply. Accommodations can be made upon request for individuals involved in the selection process.

Thank you for your interest. Only selected candidates will be contacted by the Talent team.

For the purposes of inclusivity and simplicity, the third-person pronoun "they" may be used to refer to an individual person. If there is any specific mention or gender in a general context, it should be construed to include any gender.